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The team at Outshine are passionate about delivering great results! We want every medical industry conference we manage to be the best in the series to date, both scientifically and socially.

Who We Are – As our name suggests, the team at Outshine are passionate about delivering great results and we want every conference we manage to be the best in the series to date, both scientifically and socially. With a focus on maximising sponsorship and exhibition opportunities and increasing delegate registrations, we utilise strong existing relationships with key venues, suppliers and medical industry supporters, as well as creative marketing tools, to ensure that we consistently surpass our clients’ expectations.

What We Do - our complete conference organisation and management services include:

  • Secretariat services
  • Conference program and speaker management
  • Printing and publication services
  • Venue liaison and management
  • Marketing and media management
  • Sponsorship and exhibition management
  • Financial management
  • Social program, tours and travel planning
  • Onsite coordination, set-up and registration
  • Post-conference analysis, evaluation and financial reporting

How We Do It – our philosophy has always been to ensure that we take extra care of our client base. We are proud to be an independent New Zealand owned company, where the two Managing Directors, Jo and Jill, take a hands-on approach to all our conferences. Working cohesively, flexibly and proactively with you every step of the way allows us to provide an unparalleled standard of personal service and outcomes.

Whether your potential medical industry conference will attract 100 or 1000 delegates, consists of multiple concurrent sessions, hands-on medical or technical workshops, or requires an exciting delegate social programme, our dedicated and energetic team of event management professionals has the experience and drive to make your requirements a reality.

Contact us today to discuss your specialist needs. We would love the opportunity to make your next medical industry conference an outstanding success!

Facilities and Services

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Secretariat services
Administration management, critical pathway development, progress reporting, registration services, and committee meeting coordination and reporting.

Conference program and speaker management
Program development, speaker management and travel coordination, and handling of abstracts and proffered papers.

Printing and publication services
Print and collateral production, and website planning and development.

Venue liaison and management
Venue selection, facility coordination, contractor and supplier liaison (including audiovisual), and catering management.

Marketing and media management
Development of marketing plan, theme and logo design, preparation of editorial collateral, media liaison, and survey coordination.

Sponsorship and exhibition management
Identification of potential sponsors and exhibitors, development of sponsorship packages, exhibitor liaison, marketing and sales of sponsorship and exhibition space, invoicing and financial reporting, and onsite exhibition management.

Financial management
Budgeting and financial management and reporting, cash flow management, and creditor and debtor management.

Social program, tours and travel planning
Venue selection, creating partner programs, theming, entertainment, transport and catering coordination, onsite facilities and sourcing of tours for group bookings.

Onsite services
Coordination of sub-contractors and venue, staff and delegate briefings, registration services, facility set-up, and speaker management.

Post-conference analysis, evaluation and financial reporting
All aspects of post-conference management, including thank you letters, delegate and exhibitor surveys, debrief meeting/s, analysis and evaluation, and financial reporting.




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